Adding Staff Rosters (Caseloads Sections, etc)

Staff Rosters in SchooLinks are simply mappings of School Staff to students.

They serve the following purposes:

Provide scoped access for school staff to groups of students below the level of the school/grade or across schools/grades
They allow for filtering of students based on which staff are responsible for the students

We provide the following staff rosters creation methods. Note: Multiple methods can be used in conjunction.

Direct sync from your rostering tool (e.g. Clever, ClassLink)
1. It is very important for SchooLinks to know how you wish to differentiate between sections’ use cases as different types of staff rosters in SchooLinks.
  1. Examples of Staff Roster types include Caseloads, Advisory Groups, Assistance principals, Homeroom, etc.
  2. Unfortunately, within Clever or the OneRoster spec, there is no way for us to know that a section represents, so we have to infer this based on either the course id, section id, or name of the section. We need to discuss and SchooLinks engineering needs to write the logic to parse and assign the Staff Roster Type
User Interface-based Caseload creation using rules such as school, grade, and the first letter of last name (i.e. students with last names from A to L) - This is managed by the district in Admin > District Settings > Rule-Based Caseload. You can use this template if you don't have this documented anywhere, but the configuration of these caseloads is done directly in the platform.
Flat File sync with your Student Information System using the following Schema

Caseloads Schema
Flat file sync - normalized version

Staff Roster Schema

Staff Roster Categories	Show staff To-dos	Display on Casefile	Show in Report
Caseloads	True ✅	True ✅	True ✅
Advisory Groups	False ❌	True ✅	True ✅
Sections	False ❌	False ❌	True ✅
College Application Caseloads	False ❌	True ✅	False ❌
Caseloads (Demo)	False ❌	True ✅	False ❌

Show staff To-dos
- Can be used in Scope & Sequence filtering
- Shows in reports in the Report Center in SchooLinks by default
Display on Casefile
- When True, will display in the student’s casefile
Show in Report
- When False then the category won't show up as a breakout option in Report Center even if there are rosters with that category